Vaultable
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Vaultable Register

Know what you own. Who has it. Prove it.

One register for laptops and licences, with append-only custody.

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The asset list with holders and an overdue loan, sample data.
Ida Berg · Confirmed receiving it03 Sep 2026

Pick any date. Show who held what, and why.

Five rules, and none can be configured away.

Seven parts. One record.

  • Custody

    Every handover is an event.

    A custody chain with a correction, sample data.

  • Requests

    Approved, then issued.

    REQ-0042ApprovedMateo Alvarez1 × Monitors

  • Asset register

    Laptops and licences in one list.

    AST-0145ThinkPad X1LaptopsIn store

  • Warranties and reminders

    Reminders before a warranty ends.

    1. 90days before
    2. 60days before
    3. 30days before
    4. On the day
    One daily summary

  • Kits

    A starter's set in one action.

    A kit proposal from the store, sample data.

  • People and access

    Only Members sign in.

    A person sheet with their holdings, sample data.

  • Reports

    PDF, CSV and a dated audit pack.

    A ready report run, sample data.

Onboarding

Three steps. Live on day one.

Vaultable invites; the first import follows.

  1. Define Categories and Fields

    Categories carry the fields. Or ask for the starter set.

    Category fields, sample data.
    Sample category with fields
    Sample data
    CategoryLaptopsFields
    • Screen sizeNumber
    • RAM (GB)Number
    • Purchase dateDate
    • Keyboard layoutChoice

  2. Import People

    People first, so assets have holders.

    People CSV, sample data.
    Sample people file
    Sample data
    people.csv
    NameEmailDepartment
    Ida Bergida.berg@example.comStudio
    Mateo Alvarezmateo.alvarez@example.comFinance
    Yara Mansouryara.mansour@example.comFront desk

  3. Import Assets, with a dry run

    Errors show before a row is written. The batch can be reverted until custody touches it.

    Import check, sample data.
    Sample import check
    Sample data
    • 10Ready to import
    • 2Errors
    • 2Warnings
    Nothing has been written yet

The register is live

A holder column issues each asset on commit.

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  • AST-0142MacBook Air 13″LaptopsAssigned

Everyone is on record. Few sign in.

  • Person

    Holds assets and seats. Cannot sign in.

    Ida BergHolding
    • AST-0142MacBook Air 13″
    • AST-0150Design suite licence
    Cannot archive while holding assets

  • Member

    Signs in with a role and a second factor.

    AdminOperatorViewerTwo-factor on

  • Request Link holder

    Asks and acknowledges by link.

    The Request Link page asking the holder to confirm, sample data.

What a spreadsheet cannot tell an auditor.

  • Not a helpdesk
  • Not MDM

  • The spreadsheet

    Sample spreadsheet register
    Sample data
    assets_FINAL_v3.xlsx
    ItemWho has itS/N
    2MacBook AirIda?SN-SAMPLE-0142
    3laptop (old)see email
    4Monitor 27Mateo / Yara

  • The register

    AST-0142MacBook Air 13″
    1. Issued to Ida Berg03 Sep 2026
    2. Ida Berg · Confirmed receiving it03 Sep 2026
    3. Corrects an earlier entrySigned for by a colleague11 Sep 2026
    Approval policyApproverResolves toYara Mansour

Rules you can hold us to.

Security rules
The activity trail with custody changes, sample data.

Questions buyers ask first.

How does an organization start?

There is no self-serve sign-up. Vaultable invites the organization; accepting creates it with a first Site and a Store Space.

What does onboarding need?

Categories (or the starter set, on request), a People CSV and an asset CSV or .xlsx file.

What does the audit pack contain?

The register as of the day it was generated, plus custody events and activity for a range of up to a year, as PDF and CSV.

See custody, requests and reports in a demo.

Sample data, with time for an auditor's questions.

Book a demoContact us
Sample audit pack
Sample data
Audit packDate range01 Jan 2026 – 30 Jun 2026
  • Register as of generation
  • Custody events
  • Activity
PDFCSV